Information for Speakers and Chairs

General information about the digital format

• With a few exceptions, the sessions will be streamed live, Central European Summer Time (CEST) via the Symposium’s digital meeting platform. Only registered participants will be able to watch the sessions. To enable those living in other time zones to be able to watch all the presentations, the sessions will be accessible on the meeting platform until 23.59 CEST, June 16.
  
  
• The meeting platform features a chat function, where you will have the opportunity to interact with other participants. It will also be possible to search for other participants who are logged in, and to send messages.
  
  
• Each of the (6) parallel meeting rooms will have a chat function, where participants can ask questions to those giving the presentations. You will not, however, be able to see how many participants are in your room.
  
  
• Login details for the platform will be sent out a couple of days before the Symposium begins.

During the session – speakers

The sessions are either 60 or 45 minutes long. You share your presentation when it is your turn to present. Depending on how many speakers there are in your session, you will have around 15–20 minutes for your presentation. It is important that you do not exceed the stated window of time. Allow around 10 minutes for questions at the end of each session. Questions from speakers will be asked via the chat function for each meeting room.

During the session – the chair

The chair’s role is to welcome the participants to the session, introduce the speakers, ensure that the speakers do not exceed their allotted time, encourage the participants to ask questions, and to read out the questions that are submitted via the digital platform’s chat function at the end of each session. As a chair, you will need to have two tabs open in your browser – in addition to the Zoom meeting, you must also be logged in to the meeting platform in order to see the questions submitted by the participants. It can also be a good idea to have prepared a few of your own questions, in case the participants do not ask so many. At the end of the session, it is good if the chair can conclude the event with a few summarizing sentences. To ensure the session is as good as possible, it is appropriate for the chair to contact the session’s speakers a few days before the Symposium.

If you are a speaker and have not received more detailed information in a separate email, please contact us at symposium@bra.se as soon as possible.